Important Dates:
Workshop: November 19 – 21, 2003
Deadline for Submitting Posters: *Friday October 31, 2003*

Poster Submission Guidelines and Format

Workshop attendees may submit one or more posters; however, only one poster may be submitted as an individual and one as part of a team.  There is no additional charge for submitting a poster.  The Poster Committee will make every attempt to accommodate as many posters as possible; however, we reserve the right to limit the number of posters displayed as the available space is filled.  To submit a poster or map, follow the link below and simply specify a category, supply a title, and provide an optional short description.  A picture is worth a thousand words, so keep your title succinct!

Provisions for display of posters will include a poster board hung from the Civic Center’s standard hanging curtain backdrop. The mounting boards provided will be 48"x 60" and may be hung in portrait or landscape orientation. Please specify the correct orientation when submitting the entry. Posters will need to be affixed directly to the poster board by the submitters prior to the start of the conference.  Pins will be available to attach posters to the mounting board. Please construct your posters with this in mind.

Poster participants are also encouraged to bring copies of supplemental materials such as handouts where appropriate for Workshop participants to take. Please note that while October 31, 2003, is the final deadline for submittal, earlier submissions are encouraged so they may be published in the Workshop program.

Setup Information:

Hanging:  Posters can be hung in the Exhibit Hall from 8:00 a.m. until noon on Wednesday, November 19th.  The poster area will be furnished in a "rail and hanging curtain" style.  SHRUG will provide a 48"x60" sheet of foam core board hanging from the top rail as a mounting surface.  The correct orientation of the mounting board (landscape or portrait) should have been provided with your submittal.

Mounting:  Please be prepared to pin your poster to this foam core board. Mounting pins will be provided for this purpose. If you prefer to clip or otherwise attach your poster, please bring your own supplies. In order to preserve the mounting boards for future use, please do not use tape.  A number specifying your poster location will be provided in the Workshop program, listed next to your poster.  This numbered list will also be emailed for your convenience.  When you are ready to display your poster enter the Exhibit Hall, locate the corresponding numbered space and hang your poster there.  SHRUG staff will be on hand to assist as needed.  If you have any questions regarding the logistics of the poster session, please feel free to contact Robin Hoban (email is preferred; see contact information below).

Judging: Judging will conclude by the close of business on Thursday.  Awards will be announced on Friday during the business meeting.  Posters may be removed following the award ceremony on Friday.